Funding guidelines

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STRICT GUIDELINES FOR CHOOSING A CHARITY THAT RRF FUNDS
The organizations that RRF partners with - are carefully chosen through a stringent selection process to ensure transparency and accountability. So you are assured that your donation reaches the right people and is utilized properly.

The selection process

Different charities apply for funding from RRF through a detailed but simple form, with copies of necessary documents.

The applications received are appraised against a set of objective criteria that have been developed by the RRF Funding Evaluation Cell.

Members of the RRF Funding Evaluation Cell visit short listed organizations. Wherever the organization is already accredited with institutions that have rigorous screening processes or has certifications that require exhaustive scrutiny, RRF tends to check references from those sources.

Our selection process is 100 percent objective and transparent.

Some of the Criteria we use for selection
  • The organizations requiring funding must be a registered nonprofit organization, exempt from taxes.
  • It could be based anywhere around the world.
  • The organizations must be working for the disadvantaged sections of the society, primarily in the areas of children – education, disability, destitute care, girl's issues, poverty alleviation, and health.
  • The organization should be transparent and accountable, and must be willing to provide prompt feedback for donations received
  • The organizations should have a track record in terms of number of years and service quality provided to the poor.
  • Pre-requisites for Application

    501 C registered charity in the United States
    OR
    Registered Trust/Society/Sec. 25 Company
    OR
    Registered under Sec.12A
    OR
    Valid 80 G/35 AC /latest income tax returns
  • 100 percent of the beneficiaries must be poor or lower medical class people. In India and Pakistan, family income should be less than Rs 3000 per month for economically disadvantaged people, and family income should be less than Rs 7000 per month for those who are disadvantaged in other ways as well-disabled etc.
  • The organization must follow equal opportunity and not discriminate on any grounds like race, sex, religion etc.
  • The organization must be Non-political
  • The organization must be involved in Non-religious activities
  • The organization must not endorse violence in any manner in any part of the world.
Mandatory Compliance of Some of these Norms
  • IDENTITY - The organization should exist and be registered
  • EXISTENCE - The organization should been in existence for a minimum of 1 year from date of registration, unless it can furnish guarantees that it would adhere to the RRF tenets in letter and spirit.
  • PHYSICAL ADDRESS - The physical address given by the organization is verifiable.
  • LEGAL STATUS - The organization is a non-profit charity with a tax exemption status.
  • REGISTRATION STATUS - Registration documents of the organization are available on request.
  • VISION AND IMPACT - The organization be able to state what it is aiming to do and that it can also state achievements related to its aim.
  • OBJECTIVES - A shared vision/purpose/objective is articulated beyond the Registration documents
  • ACHIEVEMENT/OUTPUT/PERFORMANCE - The organization has defined indicators, which will measure its performance against its stated objectives.
  • GOVERNANCE - The organization is committed to and practices good governance specially because voluntary organizations draw upon public funds.
  • GOVERNING BOARD - The organization has a properly defined Governing Board.
  • MANAGING TEAM COMPOSITION - At least 2/3 of the managing team members are unrelated by blood or marriage.
  • DISCLOSURE ON MANAGING TEAM - The organization discloses name, age, sex, work experience, and position of Managing Team members.
  • REMUNERATION - Not more than half the Board members have remunerative role.
  • DEFINED MEETINGS - The Board meets at least twice a year with quorum
  • DISCLOSURE ON REMUNERATION - All remuneration and reimbursements to Board members are to be disclosed
  • TRANSPARENT MINUTE KEEPING - Minutes of Board meetings are documented and circulated.
  • ROTATION POLICY - A Rotation Policy exists as regards the managing team and is practiced
  • LAYERED DECISION MAKING PROCESS - The Board and the managing team both must approve programs, budgets, annual activity reports and audited financial statements etc.
  • COMPLIANCE WITH LAWS - The Board ensures the organization's compliance with laws and regulations
  • OPERATIONS - The organization must conduct its Programs and operations efficiently and effectively in the public interest.
  • PROGRAM - Activities to be in line with the vision of the organization.
  • MANAGEMENT - Appropriate systems should be in place for periodic program planning, monitoring and review.
  • INTERNAL CONTROL - Consultative decision-making must be in place.
  • HUMAN RESOURCES - Clear roles and responsibilities for personnel (including volunteers) must exist.
  • PERSONAL APPOINTMENTS - All personnel must be issued a letter of appointment.
  • PERSONAL POLICY - Appropriate Personnel Policy must be in place.
  • ACCOUNTABILITY AND TRANSPARENCY - Organizations must be accountable and transparent to internal and external stakeholders
  • ACCOUNTABILITY - Signed audited statements must be available, including balance sheet, income & expenditure statement, receipts and payments account, schedules to these, notes on accounts and the statutory auditors' report etc.
  • TRANSPARENCY - The organization's Annual Report be disseminated/ communicated to key stakeholders and available on request every year, within 8 months of the end of the organization's financial year
  • ANNUAL REPORT DISCLOSURE - The organization must disclose in its annual report, the salary and benefits of its Head, the 3 highest paid staff members and the lowest paid staff member.
  • STAFF DISTRIBUTION - The distribution of staff according to salary levels must be disclosed in the annual report.
TABLE 1: DISTRIBUTION OF STAFF ACCORDING TO SALARY LEVELS
Slab of gross salary plus benefits paid to staff Male staff Female staff Total staff
< 5000      
5,000 – 10,000      
10,000 – 25,000      
25,000 – 50,000      
50,000 – 1,00,000      
1,00,000 >      
Send in your proposals with detailed description about your charity organization to:

 Robin Raina Foundation
510 Covington Cove
Alpharetta, GA 30022

 Or email it to us:
rraina@rainafoundation.com
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All donations to RRF are exempt from federal income tax under section 501(a) of section 501(c)